PROCESS: RECONSTITUTION OF TITLES (ADMINISTRATIVE)

1. RDs - Registries of Deeds, receive applications / affidavit and other related document for reconstitution of titles

2. RD sends application / affidavit to the Central Records Section (CRS) n the Central Office (Except for RD in QC)

3. CRS receives applications from RD and forwards to and forwards to the Reconstitution Division

4. Receiving Clerk assigns Folder Number and Index Applications

5. Examiner 1 Conducts assessment of application (petition and attached documents)

6. Cartographers plot the technical description of the Petitioned Lot in the Municipal Index Sheets (MIS)

7. Examiner 2 conducts initial examination of the titles and its accompanying documents

8. Examiner 3 conducts final examination of the titles and its accompanying documents

9. Reconstituting Officer (Head of the Reconstitution Division) examine the application (petition and its attached documents) and affixes his initials in the Petition

10. Clerk 1 types the Order for Reconstitution 

11. Clerk 2 proof-reads initial copy of Order for Reconstitution

12. Reconstituting Officer affixes his signature in the Order for the Reconstitution of the Title

13. The Director of the Legal Affairs Department is informed of the newly issued Order for Reconstitution

14. The Reconstitution Division sends copies of the Order for Reconstitution to the concerned RDs

15. Applications obtain copy of Order from the Recon Division to bring to ROD

16. The Reconstitution Division prepares and transmits Judicial forms(to be used for Reconstituted Titles) to the concerned RDs upon the finality of the Order

17. The RD issues the Reconstituted Titles  

Source: Reviewer